ESARBICA 2025 FINAL DRAFT PROGRAMME
THEME: # Archives Are Accessible – Archives for Everyone
DATES: 16-20 June 2025
VENUE: Elephant Hills Hotel, Victoria Falls
PROGRAMME COORDINATORS: Editorial Team: Keakopa / Mehluli /Tonhodzai
Final Draft Programme Layout
MONDAY 16 JUNE
Pre-Conference Workshop
Programme Director: TBA
0745-0900
Registration
0900-0920
Plenary Session: Guest Speaker TBA
30-1300
Disaster and Risk Reduction Strategies in Libraries and Archives (climate change) Dr. Thatayaone Segaetsho, Lecturer,
University of Botswana
LUNCH BREAK
1400-1600
Disaster and Risk Reduction Strategies in Libraries and Archives (climate change)
TUESDAY 17 JUNE
Programme Director: TBA
0900-0920
Plenary Session: Guest Speaker TBA
0930-1300
Application of ICTs in records management: Automation-Digitisation Dr Segomotso M. Keakopa, EDRMS Consultant,
Botswana
LUNCH HOUR
1400-1600
Application of ICTs in records management: Automation-Digitisation
1800-2200
Junior Archivists Dinner
MAIN CONFERENCE
WEDNESDAY 18 JUNE
Time
Activity
Facilitator
0830Hrs
Arrival of guests
Secretary for Provincial Affairs and Devolution/ Director NAZ
0900hrs
Arrival of Minister of Home Affairs and Cultural
Heritage and Minister of Provincial Affairs and
Devolution
Secretary for Provincial Affairs and Devolution/Secretary for Home
Affairs and Cultural Heritage
0910hrs
Arrival of other Ministers, Deputy Ministers, Service
Chiefs
Secretary for Provincial Affairs and Devolution/ Secretary for Home
Affairs and Cultural Heritage
0920hrs
Arrival of the Vice President and Second Secretary of
ZANU PF Party, Hon. K.C.D Mohadi
Hon Minister of State for Provincial Affairs and Hon. Minister for Home
Affairs and Cultural Heritage
0925hrs
Arrival of the Honourable Vice President, Gen (Rtd) Dr
C.G.D.N Chiwenga
Hon Minister of State for Provincial Affairs and Hon. Minister for Home
Affairs and Cultural Heritage
0940hrs
Arrival of the Guest of Honour
Hon Minister of State for Provincial Affairs and Hon. Minister for Home
Affairs and Cultural Heritage
0950hrs
Briefing
Hon. Minister for Home Affairs and Cultural Heritage
1020hrs
-National Anthem
-Prayer
Police Band
ZRP Chaplain
1030hrs
Welcome Remarks and Introductions by Minister of State
for Provincial Affairs and Devolution
Secretary for Provincial Affairs and Devolution
1040hrs
Remarks by Hon Minister of Home Affairs and Cultural
Heritage
Secretary for Home Affairs and Cultural Heritage
1050hrs
Repatriation of migrated archives: An Overview
Professor Nathan Mnjama, Department of Library and Information
Studies, University of Botswana.
1130hrs
Keynote address and Opening of the Ceremony by the
Guest of Honour
His Excellency the President of the Republic of Zimbabwe, Cde. Dr. E.D
Mnangagwa
1150hrs
Entertainment
Traditional Group
1200hrs
Presentation of Gifts to the Guest of Honour
Hon Minister of Home Affairs and Cultural Heritage
1215hrs
Vote of Thanks
ESARBICA President, Mr Puleng Kekana, Director General, National
Archives and Records Services, South Africa.
BREAK
Venue
Main conference room
Break away room
Theme
1. Collaboration and Cooperation
2. Repatriation of migrated archives
3. Sustainability (climate change)
• Sustainability (climate change)
• International Standards to Records and Archives Management
CHAIR:
Dr Paul Lihoma (Director: National Archives of Malawi)
Dr Thatayaone Segaetsho (Lecturer. University of Botswana)
1220-1240
A feasibility study on cooperation and collaborations by
archives and records management professionals.
Ms. Iwani Yvonne Simon,
Principal Records Manager, Botswana National
Archives & Records Services (BNARS)
Dr Nna Motlhasedi, Department of Information Science,
University of South Africa
Developing an inclusive archives programme for private archives donors:
seeing archives beyond storage and access)
Ms. Lebogang Sekgwa, Archivist, Botswana National Archives and
Records Services (BNARS)
1240 -1300
Rethinking Access to the Past through Collaboration:
Preserving and Archiving Indigenous Knowledge within
Eswatini National Archives and Records Service.
Mphikeleli Mhlanga, Eswatini National Archives and
Records Service
Nqoba M. Msibi, Eswatini National Archives and
Records Service
Multi-sectoral approach in the preservation and curation of archival
resources at the Women’s University in Africa,
Shephard Pondiwa, Women’s University in Africa
LUNCH BREAK
Chair:
Godfrey Tsvuura, Department of Information Science
and Records Management, Zimbabwe Open University)
Prof Patrick Ngulube, Professor- Department of Interdisciplinary
Research and Postgraduate Studies, University of South Africa
1400-1420
The historical values of Omwele Gwoshipika as a
tangible record among Aawambo community
Highlighting the significance of the repatriation of the World Council of
churches from 1948 t0 1960 from Switzerland to South Africa
Netshakhuma Nkholedzeni Sidney, University of South Africa
Ndamian Hangula, Chief Archivist-National Archives of
Namibia
1420-1440
Administrative reforms of the Mozambican state:
emerging archival scenarios and the need to integrate
archives for administrative continuity and efficiency
Pascoal Alberto Lichucha, Archivist- Assembly of the
Republic of Mozambique
International diplomacy versus Zimbabwean archival heritage: Challenges
and prospects of repatriating migrated archives in Zimbabwe.
Dr. Adock Dube, Lecturer, Department of Records and Archives
Management- National University of Science and Technology, Zimbabwe
Masithokoze Hlabangana, Teaching Assistant- Department of Records
and Archives Management, National University of Science and
Technology.
Trevor Gumbo, Librarian, National Archives of Zimbabwe
1440-1500
The impact of floods on business records: the case of
Riverwalk, Molapo crossing, and Sebele shopping malls
Lesedi Modikwa, Archivist- Botswana National
Archives and Records Services (BNARS)
Mary Pheko, Archivist- Botswana National Archives
and Records Services (BNARS)
Aligning the records management system at the Gweru polytechnic in
Zimbabwe to iso standards.
Mpofu Nyaradzo, Lecturer- Gweru Polytechnic, Zimbabwe
1500-1520
Cloud-Based Digital Preservation and Access Solution
for Photographic Records of Zimbabwe's Women of the
Liberation Struggle at the Ministry of War Veterans
Affairs
Dr. Amos Bishi, Head of Department- Harare
Polytechnic’s, Department of Library and Information
Science
Mr Simbarashe, Digital Asset Archivist- ARIPO,
Harare, Zimbabwe
An evaluation of the Implementation of International Records and
Archives Management Standards: A Cross-Institutional Analysis Using
ISO 15489 and ISO 30301
Wezi Naira, Archivist- National Archives of Malawi
Never Katsamudanga, Lecturer in Charge of the
Library, and Information Science Department- Harare
Polytechnic
Angeline Mwashayireni, Deputy Librarian- Harare
Polytechnic
1520-1540
Multi-Lingual Transcription: A solution for enhanced
access to oral history archives at the Bulawayo National
Archives
Lubelihle Dube, Oral History Archivist- National
Archives of Zimbabwe
Tanyaradzwa Man’ozho, Librarian- National Archives
of Zimbabwe.
Trevor Gumbo: Librarian- National Archives of
Zimbabwe
Archiving with the People: Participatory Practices at Lupane Community
Archives
Mpiliso Gobvu, Minister’s Office for Provincial Affairs and Devolution –
Matabeleland North
1540-1600
Question and Answer
Question and Answer
END OF DAY
THURSDAY19 JUNE
Main conference room
Break away room
• Disruptive Technologies
• System Integration
• Archival Access in digital spaces
• Artificial Intelligence in Records and Archives Management
• Training and Development of Archival Professionals
• Digitization of Archival Collection
Mr Nqoba M. Msibi, Director, Eswatini National
Archives and Records Service
Prof Peterson Dewah, Professor, National University of Science
Technology. Zimbabwe
Towards a digital representation of historical archives:
an applicative case with the IIIF framework.
Dr. Martin Critelli, Post Doc- Sorbonne University
Abu Dhabi, SAFIR
Artificial Intelligence in records management: Standardization needs in
developing countries.
Reason Gobvu, Lecturer- Zimbabwe Open University
Nothando Tutani, Lecturer- Zimbabwe Open University
Zayed University’s Homegrown AI Assistant and the
Balance Between “Archives Accessibility for
Everyone” and the Protection of Confidential archival
Content
Prof Lekoko Kenosi, Associate Professor- Zayed
University, United Arab Emirates
Yrjo Lappalainen, Zayed University- United Arab
Emirates
Duaa Bukhari, Taibah University, Saudi Arabia)
The Use and Alignment of Disruptive Technologies and AI for the Future of
Records and Archives Management
Dr Ajibade Patrick, Director- TechVillage Innovation Center
Improving Data Quality at Victoria Falls Hospital
Through introduction of Standard Operating
Procedures in the Health Information Office
Department.
Phyeciathy Mazonde, Records and Information
Assistant- Victoria Falls District Hospital, Zimbabwe
Leveraging Artificial Intelligence for Ethical Archiving and Democratizing
Access to Sensitive Historical Narratives.
Prince K Madziwa, Co-Founder & Director- TechVillage Innovation
Center
Takunda M.R Chingonzo- TechVillage Innovation Center
Question and Answer
Question and Answer
TEA BREAK
Dr Samuel Chabikwa, College of Graduate Studies,
University of South Africa, (UNISA)
Professor Lekoko Kenosi, Associate Professor- Zayed University, United
Arab Emirates
Trust in the air? Ethical and authenticity issues in
managing records and archives using Artificial
Intelligence.
An Uncanny Valley? A Review of the Implications of digitizing and the
colorization of photographic archives using Artificial Intelligence (AI)
Godfrey Tsvuura, Department of Information
Science and Records Management, Zimbabwe Open
University
Delight T. Sigauke, Lecturer- Department of Records and Archives
Management, National University of Science and Technology, Zimbabwe
Felizarda Mudzaki, Lecturer- Department of Records and Archives
Management, National University of Science and Technology, Zimbabwe
Caesar Muare, Lecturer- Department of Records and Archives
Management, National University of Science and Technology, Zimbabwe
Ernest Mackina, Lecturer- Department of Library and Information
Science, , National university of Zimbabwe
Tanyaradzwa Man'ozho, Lecturer- Department of Library and
Information Science, , National university of Zimbabwe
From Cabinets to the Cloud: DataGuard’s Disruptive
Approach to Archival Access in the Digital Era
Memory Buwerinmwe, Operations Manager-
DataGuard
Artificial intelligence in records and archives management: a case of
indigenous knowledge preservation at government
Xholiso Innocent Khazamula, Heritage Officer- Department of Sport, Arts
and Culture, South Africa
Unlocking digital records: enhancing accessibility for
effective records management in a district council in
Malawi
Clement Mweso, Chief Archivist, National Records
and Archives Services
Artificial Intelligence in records management in Africa; opportunities and
threats
Dr. Ndakasharwa Muchaonyerwa, Senior Lecturer
Department of Library and Information Science- University of Fort Hare
Sheron Ndlovu- University of Fort Hare)
Patience Xolile Acheampong- University of Fort Hare
Towards Inclusiveness and Participation: Addressing
Gaps in Knowledge and Promoting Adoption of
Records in Context (RiC) among Archivists in
Zimbabwe and ESARBICA.
Norah L. S. Makoni, Lecturer- Department of
Records and Archives Management, Zimbabwe
Delight T. Sigauke, Lecturer- Department of
Records and Archives Management, Zimbabwe
The impact of Artificial intelligence (AI) in the modern Records and
Archives management practices
Andrew Asasiira, Records & Archives Officer-
Uganda Electricity Generation Company Limited, Uganda
Archives and the Disability Question: Why Disability
Matters in Building Accessible Archives
Tafadzwa Zawi, Records Manager- University of
Zimbabwe
The state of long-term digital preservation of digital heritage in Botswana
Julie Moloi- Lecturer, University of Botswana
Leveraging archives as open data in support of an
information society in the ESARBICA member states
Mehluli Masuku, Assistant Professor- Sorbonne
University Abu Dhabi, SAFIR, CFHLE
Assessing the readiness of national archives of Zimbabwe for digital
Transformation.
Vacinah Ndlovu, Undergraduate- Department of Library and Information
Science, National University of Science and Technology, Zimbabwe
Tanyaradzwa Man’ozho, Librarian- National Archives of Zimbabwe
Question and Answer
Question and Answer
LUNCH BREAK
Mr Kudakwashe Tonhodzai, Deputy Director,
Public Archives, Research and Library Services-
National Archives of Zimbabwe
Mr Trevor Gumbo: Librarian- National Archives of Zimbabwe
Exploring Institutional Readiness for AI Integration in
Student Records Management: A Case of Selected
State Universities in Zimbabwe by Simbarashe
Dr. Simbarashe Shadreck Chitima, Midlands State
University, Zimbabwe
Making the way plain for EDRMS implementation: Alignment of
Zimbabwe public sector records file plan to international best practices
Victor Nduna, Department of History Heritage and Knowledge
Management, University of Zimbabwe
Kundai Chazovachii- National Archives of Zimbabwe
The Custody Question: Ownership and Control of
Armed Struggle Archives
Leveraging Electronic Document and Records Management System
EDRMS) to combat Corruption in Zimbabwe.
Heather Ndlovu, PhD Student- Makerere University
Prof Peterson Dewah, Professor- National
University of Science and Technology, Zimbabwe
Hazvinei Mugovha- Office of the President and Cabinet, Zimbabwe
Linda Macheka- Office of the President and Cabinet
Question and Answer
Question and Answer
Sunset Boat Cruise (Board Members, Organising committee)
1800-2300
MAIN GALA DINNER
FRIDAY 20 JUNE
Venue
Main conference room
Break away room
Theme
• Funding and Budgeting for Archival
programmes
• Community participation in archival
programming
• Governance, monitoring and evaluation of Archival programmes
CHAIR
Mr Moses Tabaka Mafatlhe, Principal Archivist I-
Botswana National Archives and Records Services
Ms Dineo Phuti -former Director, Botswana National Archives and
Records Services & ESARBICA treasurer
0830-0850
Unpacking community archives through community
engagements by
engagements
Dr. Obert Wutete, Lecturer- Department of Records
and Archives Management, National University of
Science and Technology, Zimbabwe
Ntombikayise Nkomo, Teaching Assistant, Lecturer-
Department of Records and Archives Management,
National University of Science and Technology,
Zimbabwe
The State of Digital Records Management at Department of Human
Resources and Development for Malawi Government.
Innocent Mankhwala, Chief Archivist- National Archives of Malawi
Felizarda Mudzaki, Lecturer, Department of Records
and Archives Management, National University of
Science and Technology, Zimbabwe
0850-0910
Empowering Communities: The role of Zimbabwe’s
National Archives in Community Archives Initiatives.
Pamela Mutumhe, Archivist- Archives and Research
Section, National
Archives of Zimbabwe
The Effectiveness of Digital Marketing Initiatives at the National Archives
of Zimbabwe.
Kudakwashe Tonhodzai, Deputy Director, Public Archives, Research and
Library Services-National Archives of Zimbabwe
Wendy Mubariri, Librarian- National Archives of Zimbabwe
Tariro Mako, Librarian- National Archives of Zimbabwe
Ringisai Kanyoka, Librarian- National Archives of Zimbabwe
0910-0930
Expanding the Archival Boundary Through a
“Community Archives” Project in
Zimbabwe
Dr. Samuel Chabikwa, University of Zimbabwe,
Department of History Heritage and Knowledge
Systems and College of Graduate Studies- University of
South Africa, (UNISA)
Prof Patrick Ngulube, Professor- Department of
Interdisciplinary Research and Postgraduate Studies,
University of South Africa
Enhancing Archival Access and Digital Transformation at the National
Social Security Fund – Uganda
Robert Waigo, Records Supervisor- National Social Security Fund,
Uganda
Winny Nekesa Akullo, Records Manager, National Social Security Fund,
Uganda,
0930-1000
Question and Answer
Question and Answer
TEA BREAK
CHAIR
Ms Lyborn Mabapa – Head, Filing Systems (National
Archives and Records Services of South Africa)
Prof Mehluli Masuku, Assistant Professor- Sorbonne University Abu
Dhabi, SAFIR, CFHLE
1030-1050
Engaging the Public Through Archives: A Systematic
Review of Participatory Approaches in Public
Programming
Preserving public records at risk: A south African case study related to
varied digital ecosystems
Mthokozisi Masumbika Ncube- Department of
Interdisciplinary Research and Postgraduate Studies,
University of South Africa
Prof Patrick Ngulube, Professor- Department of
Interdisciplinary Research and Postgraduate Studies,
University of South Africa
Thulisile Lemekoana, Deputy Director: Records Management and
Information Systems- National Archives and Records Service of South
Africa
Prof Lorette Jacobs, Professor- Department of Information Science,
University of South Africa
1050-1110
Leveraging Community Participation in Archival
Heritage Management: The Community Archives
Initiative in Zimbabwe
Kudakwashe Tonhodzai, Deputy Director- National
Archives of Zimbabwe
Trevor Gumbo, Librarian- National Archives of
Zimbabwe
Tanyaradzwa Man’ozho, Library and Information
Science, National University of Science and Technology,
Zimbabwe
Digital archiving: preserving history and enabling g access
Redina Matsika, Archivist- Records Centre, National Archives of
Zimbabwe
Evelyn Zvavahera, Archivist- Records Centre, National Archives of
Zimbabwe
1110-1130
Silences, Access, and Justice: Archivists’ Attitudes
Toward LGBTQ+ Inclusion in Botswana’s Archival
Landscape
Moses Tabaka Mafatlhe, Principal Archivist 1-
Botswana National Archives and Records Services
Nontombi Mafatlhe, Teacher (History) and PhD
Candidate- University of Botswana, School of Graduate
Studies
The Effect of Regime Changes on the Audiovisual Archives in Malawi
McDonald Mike Tambula Baluti, National Archives of Malawi
1130-1150
Accessing the Cinematographic Collection at the
National Archives of Zimbabwe: Challenges and
Opportunities
Dr. Samuel Chabikwa, University of Zimbabwe,
Department of History Heritage and Knowledge
Systems
Kudakwashe Mavingire, National Archives of
Zimbabwe
Guidelines to digitise archival records for access purposes at National
Archives and Records Service of South Africa
Sibonile. N Mbhele, National Archives and Records Service of South
Africa
Dr M.T Modiba, Department of Information Science- University of South
Africa
1150-1210
Rethinking Archival Discovery: A Bias Cascade Model
for AI-Driven Systems
Theshaya Naidoo, PhD (Law) Candidate
College of Law & Management, University of KwaZulu
Natal, South Africa
1210-1330
Question and Answer
Question and Answer
Closing ceremony
LUNCH BREAK
1400- Excursion
RAPPOUTERS:
1. Lyborn Mabapa – Head, Filing Systems (National Archives and Records Services of South Africa)
2. Thulisile Lemekoana – Deputy Director, Records Management ((National Archives and Records Services of South Africa
3. Nontenbeko Matika – Assistant Director – Client Service ((National Archives and Records Services of South Africa
4. Mary Pheko – Archivist, Botswana National Archives and Records Services
5. Dr. Amos Bishi, Head of Department- Harare Polytechnic’s, Department of Library and Information Science
6. Trevor Gumbo: Librarian- National Archives of Zimbabwe
7. Clement Mweso, Chief Archivist, National Records and Archives Services, Malawi